Required Fields
Field name	Required	Explanation	Allowed values	Table provided
Permit Number	Yes	Permit # issued by KDFWR for 2006 or 2007		no
Primary Collector	Yes	Person making the observation.  They must be an approved collector with qualifications on file with KDFWR. The format is last name, First Name Middle initial     For example Nixon, Richard M		no
Scientific Name	Yes	Genus and species of the reported animal.  Name must come from attached taxonomic table.   For identifications that can only be made to the Genus level, enter Other in the scientific name, and then in the Additional Comments field include the genus.	See link to taxonomy table	yes
Common Name	Yes	Common name that matches the scientific name in the attached taxonomic table	See link to taxonomy table	yes
Date Observed	Yes	Date of observation in MM/DD/YYYY format		no
Disposition	Yes	What happened to the observed animal.  Content must match variables provided by KDFWR	Not Captured Not Captured - Photo Voucher Released Released - Photo Voucher Retained Dead Retained Live	yes
Number Observed	Yes	Number of individuals of one species; a single number or range as specified by KDFWR	A positive integer value, or the following ranges are allowed 1-10 11-25 26-50 51-100 101-500 501 or more Unknown	No
County	Yes	County where observation occurred.  Spelling must match KDFWR county list	See link to county table	yes
Quad	Yes	USGS 7.5' topographic quadrangle where observation occurred.  Spelling must match KDFWR quad list	See link to quad table	yes
Datum	Yes	Datum of reported coordinates. Click here, for definition of datum	NAD 27 NAD 83 WGS 84	yes
Latitude Degrees	Yes	Latitude Degrees	Integer from 36 to 39	no
Latitude Minutes	Yes	Latitude Minutes	Integer from 0 to 59	no
Latitude Seconds	Yes	Latitude Seconds	0 to 59, may include decimal places	no
Longitude Degrees	Yes	Longitude Degrees, must be negative value	Integer from -81 to -89	no
Longitude Minutes	Yes	Longitude Minutes	Integer from 0 to 59	no
Longitude Seconds	Yes	Longitude Seconds	0 to 59, may include decimal places	no
Optional Fields for all species
Secondary Collector	No	Person also present during identification or capture of animal. Should contain last and first name		no
Observation Type	No	How the observation was made.  Must use variables provided by KDFWR	Fresh Dead Heard by Sound/Call Live animal Nest/Den Other Part of animal Scat Track	yes
Life Stage	No	Developmental stage of animal when observed.  Must use variables provided by KDFWR	Adult Egg Juvenile Larva(e) Mixed Group Pupa Subadult Unknown	yes
Sex	No	Sex of animal.  Must use variables provided by KDFWR	Female Hermaphrodite Male Mixed Group Unknown	yes
Location Description	No	Comments about the location where the observation was made		no
Additional Comments	No	Description of the animal observed or other information about the observation		no
Optional Fields For BATS
Bat Band Type	No	Type of band placed on bat, if any.  Must match KDFWR variables	DBNF KY black KY F&W Other USFWS	yes
Bat Band Num	No	number on bat band		no
Bat Reproductive Condition	No	Reproductive condition of bat observed	Lactating Non Reproductive Pregnant Postlactating Scrotal Unknown	yes
Bat Forearm Length	No	Length of bat forearm in millimeters		no
Optional Fields for Non-bat Mammals
Mammal Reproductive Condition	No	Reproductive condition of mammals other than bats.  Must use KDFWR variables	Gravid Lactating Unknown	yes
Mammal Hind Foot Length	No	Length of hind foot in millimeters		no
Mammal Tail Length	No	Length of tail in millimeters		no
Mammal Total Length	No	Total length (tail & body) in millimeters		no
Mammal Total Mass	No	Mass in grams		no
Optional Field for Crayfish
Crayfish Reproductive Form	No	Form of crayfish observed	Form1 Form2 Unknown	yes